§ 10-31. Permit required; application.

(a)

Special event determination of permit necessity.

(1)

The purpose of permitting for a special event is to protect the health, safety and public welfare of the general public. The special event permit helps insure that all parties, special event participants, attendees, neighbors, residents and passers-by will not be inconvenienced and that their health, safety and welfare will have been fully considered and protected.

(2)

The operator of an event proposed to take place on Marion County Parks and Recreation owned/or managed facilities/or property shall submit to the parks and recreation department a written statement describing the event and shall include the proposed number of attendees, along with a site plan which shows the location of ingress and egress, on and off premises parking, aisle widths, all structures inclusive of rides and concessions, and other relevant items in relation to the existing roads, structures, and other physical features of the proposed site. The site plan can be hand drawn but needs to accurately show the proposal in relation to size and location. The department director or designee shall determine whether the proposed site is available, and if the proposal requires a special event permit. Any event, whether or not deemed a special event, that occurs on county owned property within any municipality shall also be required to obtain any necessary permits from that jurisdiction.

(3)

The operator of an event proposed to take place on all other property shall submit to the county's growth services department for the same determination described in (a)(2) above. As part of the determination and review process the growth services director or designee will seek approval for the event and conditions from the property owner or jurisdiction agency managing the property on which the special event is to take place.

(b)

Following a department's determination that a special event permit is required, the operator of the special event shall complete a special event permit application, which may be acquired online at http://www.marioncountyfl.org/i-want-to-/apply/apply-for-a-special-event or in person at the Marion County Growth Services Department or Parks and Recreation Department. The completed special event permit application shall be submitted to the Marion County Growth Service department for routing no later than thirty (30) calendar days prior to the first day of the special event.

(c)

The special event permit application shall contain the applicable information and conditions specific to operating such special event, as discussed during the determination of necessity and may include the following:

(1)

Name and address of operator.

(2)

Proposed dates for operation.

(3)

Proposed site for operation.

(4)

Name and address of owner of proposed site together with a letter of agreement from owner of proposed site that he/she consents to the location upon his/her property of the special event.

(5)

Disclosure of contractual agreements between operator, owner and local sponsoring groups.

(6)

A complete list of exhibitors.

(7)

Source of potable water supply and method of delivery with standards which meet or exceed all applicable laws.

(8)

Sanitary waste disposal system proposed with standards which meet or exceed all applicable laws.

(9)

Solid waste disposal system proposed with standards which meet or exceed all applicable laws.

(10)

Food and drink concession proposed, including sanitation measures to be observed which meet or exceed all applicable laws.

(11)

Living quarters (travel trailers, motor homes or other structures) to be employed or utilized on site, including proposed means of waste disposal and water supply which meet or exceed all applicable laws.

(12)

Provisions for emergency medical services with written approval from the appropriate local agency.

(13)

Proposed procedures or agreements for law enforcement coverage of the site which shall provide for traffic and crowd control, security, and other law enforcement needs, if appropriate. Applicant shall establish that agreements have been entered into with the appropriate agencies to provide for the above stated coverage.

(14)

Proposed procedures for fire protection and fire prevention which meet or exceed the Florida Fire Prevention Code, as the same may be amended from time to time.

(15)

A site plan which shows the location of ingress and egress with approved driveway aprons, fire lanes, on and off premises parking, aisle widths, all structures inclusive of rides and concessions, and other relevant items in relation to the existing roads, structures, and other physical features of the proposed site. The site plan does not need to be done or certified by an engineer.

(16)

If applicable, the operator or owner shall submit documentation showing compliance with all alcoholic beverage laws.

(17)

A written authorization by the owner of the proposed site or his/her duly authorized agent granting to the county and its employees authorization to enter upon the premises and to conduct inspections and cleaning operations at any reasonable time as may be necessary to enforce this article, including the right of video documentation before, during and after the special event.

(18)

An agreement, in the form prescribed by the county, to hold the county harmless from and against all claims, lawsuits, demands, and causes of action for personal injury, property damage, or wrongful death arising out of the acts or omissions of the operator of the special event and the property owner.

(19)

A certificate of insurance showing a current policy of liability insurance providing coverage for the proposed public exposition with minimum limits of at least one million dollars ($1,000,000.00) per occurrence, with no aggregate limit on the basic liability policy, combined single limits, with products and contractual liability endorsements. Marion County shall be shown as an additional insured. The certificate shall provide that the insurance shall not be cancelled during the proposed dates of operation, except upon ten (10) days advance written notice to the county. If the insurance coverage is cancelled or lapses, the operator and/or owner must provide replacement coverage. If the insurance coverage is not replaced, the board of county commissioners may revoke the special event permit granted pursuant to this article.

(d)

Signage. Proposed signage for the special event will require approval by the growth services director or his/her designee and should be included in the special event application.

(Ord. No. 76-3, §§ 1, 2, 4-6-76; Ord. No. 88-39, § 1, 8-30-88; Ord. No. 88-44, § 3, 11-15-88; Ord. No. 06-34, § 2, 11-21-06; Ord. No. 10-17, § 2, 8-3-2010; Ord. No. 17-26, § 3, 10-17-2017)